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Below we inform about the collection of personal data when using this website. Personal data is all data that is personally available to you, eg. Name, address, e-mail addresses, user behavior.
Person in charge according to Art. 4 para. 7 EU General Data Protection Regulation (DS-GVO):
Time Change GmbHKaiserdamm 8814057 BerlinDeutschland
Time Change GmbHKaiserdamm 8814057 BerlinDeutschland
The Data Protection Officer can be reached at:
You have the following rights with respect to your personal data:
You also have the right to complain to us about the processing of your personal data by a data protection supervisory authority.
In the merely informative use of this website, ie if you do not register or otherwise provide us with information, our system automatically collects data and information that your browser transmits to our server (access data):
The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 p. 1 lit. f DSGVO
The temporary storage of data by the system is necessary to provide you with this website. In particular, the IP address of the user must be saved for the duration of the session.
Storage in log files is done to ensure the functionality of the website. In addition, the data is used to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
For these purposes, our legitimate interest in the processing of data pursuant to Art. 6 para. 1 lit. f DSGVO.
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed. In the case of storing the data in log files, this is the case after 30 days at the latest.
The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the website user.
In addition to the mentioned data, cookies are stored on your computer when using this website. Cookies are small text files that are stored on your hard drive assigned to the browser you are using and by which the body that sets the cookie (here through us) receives certain information. This website uses the following types of cookies, the scope and operation of which are explained below:
Transient cookies are automatically deleted when you close the browser. These include in particular the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This will allow your computer to be recognized when you return to this website. The session cookies are deleted when you log out or close the browser.
Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.
The legal basis for the processing of personal data using cookies is Article 6 (1) lit. f DSGVO.
On our website, users have the opportunity to contact us via the provided e-mail address. In this case, the user's personal data transmitted by e-mail will be stored.
In this context, there is no disclosure of the data to third parties. The data is used exclusively for processing the request.
The legal basis for processing the data is Article 6 (1) lit. f DSGVO. If the e-mail contact aims to conclude a contract, then additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.
In the case of contact via e-mail, this also includes the required legitimate interest in the processing of the data.
The data is deleted from the database as soon as it is no longer necessary to achieve the purpose of its collection. This is the case in the case of contact by e-mail, if it can be deduced from the circumstances that the underlying concern has been finally clarified. Irrespective of this, they will be deleted from the database at the latest after 180 days.
Requesters can request at any time by e-mail to firstname.lastname@example.org the deletion of their personal data, which they have sent us by e-mail, from the database.
On our website users have the opportunity to create an user account. In this case, your first and last name, your e-mail, your password and your company will be collected (voluntarily).
The legal basis for processing the data is Article 6 (1) lit. b DSGVO (processing to fulfill a contract).
The data is deleted from the database as soon as it is no longer necessary to achieve the purpose of its collection.
Users can request at any time by e-mail to email@example.com the deletion of their personal data from the database.
Recipients are natural or legal persons, public authorities, institutions or other bodies to which personal data are disclosed, regardless of whether they are third parties or not. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered to be recipients (Article 4 (9) GDPR).
Your personal information will be disclosed to the following recipients:
Your personal data will be disclosed for maintenance purposes in individual cases to the following recipient:
This website uses the open-source software tool Matomo to analyze the surfing behavior of our users. The software sets a cookie on the user's computer (for cookies, see above under "Cookies").
In case that individual pages of this website are called, the following data is stored (Source: https://matomo.org/faq/general/faq_18254/):
The software runs exclusively on the servers of this website. A storage of the personal data of the users takes place only there. A transfer of the data to third parties does not take place.
Matomo is set so that the IP addresses are not completely stored but 2 bytes of the IP address are masked (eg: 192.168.xxx.xxx). In this way, an assignment of the shortened IP address to the calling computer is no longer possible.
The processing of the above data allows us to analyze the surfing behavior of our users. By analyzing the data obtained, we are able to compile information about the use of the individual components of this website. This helps us to constantly improve this website and its user-friendliness.
For these purposes, our legitimate interest lies in the processing of the data according to Art. 6 para. 1 sentence 1 lit. f DSGVO.
The data will be deleted as soon as they are no longer needed by us for the above purposes. In our case, this is the case after 365 days.
We offer our users the option of opting out of the analysis process on our website. Please follow the instructions below to get an insight:
This will put another cookie on your system that signals our system not to save the user's data. If the user temporarily deletes this cookie from his own system, he must set the opt-out cookie again.
For more information about the privacy settings of the Matomo software, please see the following link: https://matomo.org/docs/privacy/.
Google Fonts is a service provided by Google Ireland Limited ("Google"). With the help of Google Fonts, fonts can be displayed on our website.
If individual pages of this website are called up, a font is called up from the font database. With this retrieval, the respective IP address of the user is retrieved and transmitted to Google in a pseudonymized form. However, no cookies or other identifying features are saved or transmitted.
The processing described allows the fonts of the website to be offered in the most current form and thus generally increases the availability of the website.
For these purposes, we also have a legitimate interest in processing the data in accordance with Art. 6 Para. 1 S. 1 lit. f GDPR.
Time Change itself does not collect any personal data by using the tool. Google claims to keep the requests for fonts for up to 365 days.
Browser settings (e.g. blocking the API from Google Fonts) can be used to object to data processing. However, this can result in the websites no longer being displayed correctly.
Below you will find the general terms and conditions for the use of participant management software TC TOOL by participants
1.1 Time Change GmbH provides the TC TOOL software, an internet-based participant management & ticketing platform, with which private and professional organizers ("organizers") can organize events, events, conferences, congresses or similar ("events").
1.2. Organizers can register for these events among other participants, sell tickets and have them charged via the TC TOOL. Time Change GmbH provides its services under various sub-domains and aliases of these domains. These terms and conditions govern the contractual relationship between the participant, the organizer and Time Change GmbH, regardless of which of the TC TOOL websites the participant uses.
1.3. By purchasing a ticket on a TC TOOL website, you ("Participant") accept the following "Terms and Conditions for the use of Participants Management Software & Ticketing Platform TC TOOL by Participants" ("Terms").
1.4. The offer is exclusively for persons of legal age.
2.1. By purchasing a ticket or registering for an event on the TC TOOL websites, a purchase contract only arises between the respective participant and the respective organizer with regard to the visit to the event. Time Change GmbH itself is not the organizer, but takes over in the name and order of the respective organizer, the processing of ticket sales. In particular, Time Change GmbH is therefore not liable for any insolvency of the organizer or the cancellation of an event.
2.2. For the execution of the event offered by the organizer additional terms and conditions of the respective organizer may apply. Time Change GmbH has no influence on this. The participant is responsible for informing himself of any existing terms and conditions of the organizer before purchasing the ticket.
2.3. The participant assures that he is of age at the time of registration if he is a legal or natural person.
3.1. The information about the respective event, the number of available tickets, the ticket price as well as the available payment methods are exclusively based on the settings made by the respective organizer when creating the offer for the event on the TC TOOL website opposite Time Change GMBH , Time Change GmbH has no influence on these settings; the responsibility for the correctness of the settings lies with the organizer.
3.2. The organizer makes an offer for the conclusion of a purchase contract with the information provided in section 3.1. The participant accepts his offer to conclude a purchase contract by completing the order process and clicking on the button "Book Now" in the last order form. The effective acceptance of the offer by the participant requires that the participant in the order form filled in all required fields (each marked by "*") and has accepted the terms and conditions deposited there. Immediately after conclusion of the contract, the participant will receive a confirmation e-mail about the conclusion of the purchase contract. The participant is obliged to inform Time Change GmbH if he has not received this confirmation e-mail in time or not.
3.3. Time Change GmbH is entitled to cancel an order of the participant (unilateral right of withdrawal), if the participant violates the organizer or Time Change GMbH set specific conditions that were referred to in the context of presale, or tries to get around. The declaration of cancellation / withdrawal may also be made implicitly by crediting the amounts paid. § 350 BGB does not apply.
4.1. The total purchase price for a ticket may exceed the stated ticket price. The total purchase price is calculated from the price per ticket determined by the organizer. The TC TOOL website will indicate if the ticket price is inclusive or exclusive of VAT. Depending on the agreement that Time Change GmbH has made with the respective organizer, the fees for handling the ticket purchase will be added to the ticket price and then displayed separately when ordering in the ticket shop.
4.2. The total purchase price is due for payment immediately upon receipt of the confirmation e-mail (bank transfer). Payment by credit card is handled by Saferpay (external booking system).
5.1. Immediately after receipt of payment or after order (only if purchased on account) Time Change GmbH sends a purchased ticket to the postal or electronic address specified by the participant when ordering, unless otherwise agreed (for example, storage of tickets at the venue).
5.2. A wrongly issued ticket will be replaced by Time Change GmbH upon return of the defective ticket already delivered. It is up to the participant to check the correctness of the ticket sent to him, in order to arrange a replacement delivery of Time Change GmBH in good time before the beginning of the event.
5.3. Electronic tickets can be requested again at any time by the participant or retrieved in the profile area "My Events".
6.1. If an event is canceled or postponed, the right of the participant to return an already purchased ticket is determined according to the legal regulations as well as the agreements, which the participant has made with the organizer (see terms and conditions of the respective event).
6.2. If the participant is entitled to return a ticket, Time Change GmbH will reimburse the participant for the already paid purchase price within 14 days of receipt of the returned ticket in accordance with the agreement with the organizer, if Time Change GmbH has not yet paid the ticket fee to the organizer has. In this case, the organizer will refund the purchase price paid directly.
7.1. The responsibility for the instruction of the right of withdrawal lies with the organizer, since this purchase contract partner of the participant is regarding the ticket purchase. Without guarantee, it is pointed out that the participant is entitled to the statutory right of withdrawal in Germany only if the participant is a consumer within the meaning of § 13 BGB and does not acquire the ticket in the course of practicing his commercial or independent professional activity and the organizer of the event within the framework his commercial or self-employed professional activity.
8.1. The liability of Time Change GmbH for contractual, contractual, legal, tortuous or other legal reasons is excluded. Time Change GmbH and its vicarious agents are also not liable for disruptions of any kind, which are caused by circumstances outside their sphere of influence. In particular, this applies to a failure or disruption of the telecommunications line or power supply.
8.2. Time Change GmbH is only liable for damages if this or one of its vicarious agents has violated an essential contractual obligation (cardinal duty) in a manner endangering the purpose of the contract or the damage is due to gross negligence or intent of Time Change GmbH or its vicarious agents. If the culpable breach of a principal contractual obligation is not caused by gross negligence or intent, the liability of Time Change GmbH shall be limited to the amount of the contractually foreseeable damage, at most to the amount of the participant's price; Furthermore, liability for consequential and indirect damages is excluded.
8.3. Liability under the Product Liability Act remains unaffected.
8.4. The limitation period for claims for damages against Time Change GmbH is one year, unless the participant is a consumer within the meaning of § 13 BGB.
9.1. For all ticket purchases processed via TC TOOL, these Terms and Conditions apply exclusively to Time Change GmbH and the participant. The inclusion of GTC of the participant is expressly contradicted.
9.2. The law of the Federal Republic of Germany applies with the exception of the UN Sales Convention (CISG) and other legal provisions which are German law due to or in the execution of intergovernmental agreements, or of supranational law, unless they are of a mandatory nature. This also applies to claims arising from pre- and post-contractual obligations as well as statutory claims that compete with contractual, pre- and post-contractual claims.
9.3. Should individual provisions of this contract be ineffective or lose their effectiveness as a result of a subsequent event, the validity of the remaining provisions of the contract remains unaffected. In place of the ineffective contract provisions, a provision comes closest to what the contracting parties would have wanted, provided that they had considered the relevant point. The same applies to gaps in this contract.
9.4. Place of fulfillment is the seat of Time Change GmbH.
9.5. Jurisdiction is as far as legally permissible the seat of Time Change GmbH.
ATS Event Solutions AB, Kiselvägen 27, 746 41 Bålsta, Sweden (ATS) is an event company which provides conference management, meetings and event services to its corporate or association clients (the “Client”).
According to the article 27 of the GDPR, It is ATS’s utmost concern to constantly improve its services in order to best meet the needs of its Clients. To this end, ATS may collect and store certain information, including personal data of people like you. ATS takes the protection of your personal data very seriously in all of its business processes. This Data Protection Statement is meant to help you understand how data are collected, processed and stored to meet legal requirements and ATS’s data protection standards.
It will be very difficult and, in most countries, even impossible for ATS to provide you services if you refuse to allow ATS to process your data. For this reason, by providing personal data to ATS, you agree to be legally bound by and explicitly consent to this Data Protection Statement, as it may be amended from time to time. If you do not agree to this Data Protection Statement or cannot form a legally binding contract, ATS would not be able to process your personal data.
1. Scope of this Data Protection Statement
This Data Protection Statement applies to all services offered by ATS. This Data Protection Statement does not apply to services offered by other companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise ATS services or any third party operating any website to which the ATS website or other digital asset may contain a link.
2. Data collected and method of collection
ATS collects general and personal data concerning you from:
• you when you provide your details to ATS;
• its Clients (in such cases, Client must ensure that it is entitled to disclose such data and that you are aware of the various matters detailed in this Data Protection Statement);
• participants at Client’s meetings and events organized by ATS;
• users of ATS’s or Client’s websites; and third parties (such as online service provider or single sign on authority). Following the reception of the data, an electronic profile is created in ATS tools for each person or entity (the “Contact Profile”). The Contact Profile may contain but is not limited to:
• date of birth;
• phone numbers;
• email addresses;
• physical location data during an event
• ADA (American Disability Act) information
• food or allergies preferences
• emergency contact information
• organization or company of employment and/or job title;
• field of activity and/or interest;
• credit card references/numbers;
• travel destinations;
• travel schedules;
• travel preferences;
• accommodation preferences;
• other communicated preferences;
• passport; and
• visa details.
• additional information as requested by Clients on events
By attending an event, individual authorizes, free of charge and without consideration of any kind whatsoever, that any image and sound recording made in connection with the event, by video and/or audio recording, and/or photograph on which it appears, may be used, reproduced, modified and broadcast on any medium known or unknown to date and in particular on social networks within the meaning of the regulations in force, or their partners, for the duration of exploitation of the video and/or audio recordings, and/or photographs.
3. Purpose of data collection
ATS uses the data collected to provide, maintain, protect and improve the overall quality of its services. Data collection is also meant to protect ATS and its users. ATS does not collect more data than is necessary to fulfil such purposes. In addition to creating Contact Profiles, ATS uses your data for the following purposes and for which you give your consent:
a) Bookings: The Contact Profiles are stored in a database as a reference document to be consulted each time a booking is to be made. When a booking is made, ATS creates a booking code that contains all of the personal data along with the booking information that is needed to fulfil your request and to fulfil regulatory requirements for certain destinations. To make bookings, ATS might need to transfer personal data to various third-party travel suppliers (such as airlines, hotels, car rental companies, online booking tool companies, safety and security tracking providers and computer booking systems) within your home country or in another country where you may be traveling and often also to government bodies for certain destinations. Legal basis: Consent, contract;
b) Consolidation of travel data: At the request of a Client, ATS or a third party may prepare information reports that summarize and analyse the expenditures per destination, per travel supplier, etc. Such reports which may include certain personal data from your Contact Profile are then submitted to the requesting Client. Legal basis: Consent, legitimate interest;
c) Compliance with travel policy: At the request of a Client, ATS may report on your compliance with the event compliance policy, budget compliance policy or travel policy of such Client and identify any exceptions to the compliance. Legal basis: Consent, legitimate interest;
d) New products and services: With the goal of improving services and based on the data given to ATS, ATS may send you additional information related to your current or future event(s) and/or trip(s). An example might be a list of restaurants near a specific hotel in the destination city or parking facilities at the departure airport. Legal basis: Consent, legitimate interest;
e) Promotion and marketing: ATS may use your data to personalize your experience on the ATS website by presenting advertisements that are more relevant to you, to send you marketing communications that we believe may be of interest to you, including information about our services, case studies, thought leadership or whitepapers, blog updates, etc. For example, ATS uses third party service providers to present services and offers tailored to the preferences and interests demonstrated by your online activity over time. ATS may use your data for promotion and marketing purposes for ATS’s current or prospective Clients and/or third parties in ATS’s industry. ATS may use your data to personalize your experience on the event website by presenting advertisements that are more relevant to you, and to send you marketing communications as chosen by you in the registration process. ATS may use the datato analyse trends in order to propose other services to its Clients, such as new events or other services.
Legal basis: Consent, legitimate interest;
f) Technical data: ATS, or third parties instructed by ATS, evaluate this data purely for statistical purposes and only in an anonymised form, in order to optimize ATS’s website and increase user-friendliness, efficiency and safety. ATS may in particular use technical data to measure the success of ATS marketing campaigns, compile statistics about ATS website usage and response rates, and use aggregated personal data calculate the percentage of ATS users who have a particular telephone area code.
Legal basis: Consent, legitimate interest;
g) Other purposes: ATS may use your data as ATS believes to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence;
(b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce ATS’s terms and conditions; (e) to protect ATS’s operations; (f) to protect ATS’s rights, privacy, safety or property, you or others; and
(g) to allow ATS to pursue available remedies or limit the damages that ATS may sustain; (h) to allow you to apply for an ATS job offer. Legal basis: Consent, legitimate interest. ATS will ask your consent before using data for a purpose other than those that are set out in this Statement subject to mandatory laws.
4. Duration of storage
General and personal data will be kept by ATS only as long as reasonably necessary taking into consideration its need to answer queries or resolve problems, to provide improved and new services and to comply with legal requirements under applicable laws or with inquiries from Clients on past events or travel activities. ATS will retain general and personal data during a maximum period of five years if no specific legal requirement. For applicants, the data will be retained for a maximum period of two years.
You may cancel/delete your ATS account by sending an email to our Data Protection Officer: firstname.lastname@example.org.
5. Location of storage and controller of data base
The Contact Profiles that ATS maintains are stored in cloud-based central databases at third-party providers’ location in Europe. Third-party providers have signed our dedicated data protection clauses. Any transfer of your Data outside the European Economic Area shall only take place with appropriate safeguards in place, such as contractual terms in compliance with applicable data protection laws and regulations.
6. Your duties
You must ensure that the data you provide us with are:
• truthful; and
• compliant with any applicable laws.
In particular, since ATS will mainly use email communications with you, you are required to notify us of any modification of your email address. Alternatively, you can directly update your Contact Profile. ATS is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities.
7. Transfer and communication of data
7.1 In general
ATS is a company with office in based in Sweden. Your personal data may therefore be transferred to and outside of Sweden, including in countries whose data protection laws may be different from, and less stringent than, those in your country of residence. You hereby agree and give your consent to ATS to transfer and communicate your data as follows:
As part of its activities, ATS works with a certain number of recurring partners who process personal data on our behalf for specific purposes:
• Ihg (hospitality)
• Etool (event management platform)
This is not exhaustive and can be updated from time to time. We invite you to regularly consult this list to keep up to date with any changes.
c) Regulatory transfers: ATS may be required by law to transfer data to governments and regulatory and/or supervisory authorities.
7.2. Electronic transfer of data
Your data will be transported via an open publicly accessible network. The data might therefore be transmitted across national borders. This involves notably the risk that your data may be intercepted and read by third parties, allowing such third parties to infer an already existing or future business relationship between you and ATS. Furthermore, you are notified that information you transmit or allow to be transmitted to you by ATS via an electronic medium, in particular via e-mail, SMS, contact forms, etc. are usually unencrypted and therefore neither confidential nor secure. Even in the event of an encrypted transmission, sender and recipient remain unencrypted in each case. Third parties may therefore be able to infer an existing or future business relationship between you and ATS. If you provide ATS with personal information, your personal data may be transferred by ATS to countries whose data protection laws may be different from, and less stringent than, those in your country of residence as set forth above. Your personal data may in particular be transferred to the United States. You are hereby notified that your personal data might be accessed by governmental authorities in such countries (in particular by US authorities).
8. Security and organizational measures
To ensure the safety of your data, ATS has implemented appropriate technical, contractual, administrative, physical and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws. However, we cannot and do not guarantee the security of your personal data and therefore cannot assume any liability in this respect. Only authorized ATS staff, third party companies’ (i.e. service providers) staff or our Clients' authorized staff (who have contractually agreed to keep all information secure) have access to your personal data. All ATS staff who have access to your personal data are required to adhere to the staff confidentiality regulations and all third-party employees who have access to your personal data have signed non-disclosure agreements. In addition, data transfer agreements are in place with third-party companies that have access to your personal data to make sure these data remain secure.
In accordance with applicable data protection laws and regulations, you have a right to request access to, rectification of your Data, or restriction of processing, and to object to said processing, as well as the right to data portability to the extent applicable. Moreover, you have a right to lodge a complaint with a supervisory authority. Under certain conditions you also have the right to have your personal data that is stored by ATS blocked and deleted, unless ATS has to keep these data for legitimate business or legal purposes. For more information, you should contact the Data Protection Officer at the above-mentioned e-mail address As per GDPR requirements, ATS gives you many choices regarding ATS’s use and disclosure of your personal data for marketing purposes (right to be forgotten, to modification, to limitation...). By contacting the Data Protection Officer at the above-mentioned e-mail address, you may opt-out from receiving future electronic marketing messages from ATS and request that we not share your personal data with unaffiliated third parties for their marketing purposes. ATS will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt-out as described above, ATS will not be able to remove your personal data from the databases of unaffiliated third parties with which ATS has already shared your personal data (i.e., to which we have already provided your personal data as of the date that we implement your opt-out request). Please also note that if you do opt-out of receiving marketing-related messages from ATS, we may still send you important administrative messages, and you cannot opt-out from receiving administrative messages.
This Statement may be revised and updated by ATS from time to time to comply with statutory data protection and privacy laws. ATS will post any statement changes on its website and, if the changes are significant, ATS will send a notice to the e-mail address provided in your Contact Profile.
If you need further assistance, please contact our Data Protection Officer via:
Email : email@example.com
Address : ATS Event Solutions AB, Kiselvägen 27, 74641 Bålsta, Sweden.